Accounts Payable Assistant – Permanent Contract Job Specification

Job Title & Grade: Accounts Payable Assistant
Reference: RQ807
Closing Date: Wednesday 27th September 2023
Proposed Interview Date: To be confirmed
Informal enquires: Jarlath Beagan
Remuneration: The Salary scale for the post is: Grade IV (CLERICAL) €31,547 – €50,348 Inc LSI
Working Week : The standard working week applying to the post is 35 hours per week in the office setting
Annual Leave : 27 days’ annual leave pro rata
Reporting Relationship : Senior Finance Officer
Purpose of the Post : An Accounts Payable Assistant to join our team on a permanent contract. This role will report into the Senior Finance Officer based in Newcastle. The successful candidate will be responsible for day to day delivery of all account payable services and processes in line with service level agreements & financial controls.
Principal Duties and Responsibilities : Support the Senior Finance Officer in carrying out accounting and financial functions which contributes to the preparation of accurate and timely financial and management information.
Roles & Responsibilities Eligible Criteria : Candidates must demonstrate the following,·
Maintaining Trade Creditors Ledger, including:
  • Preparing and inputting all purchase invoices onto accounting system
  • Dealing with Purchase Order queries
  • Ensuring Invoice/Credit Note authorisation process is adhered too.
  • Payment of Suppliers both manual/online
  • Email/Print remittances
  • Month-End Procedure 
    Run Reports
    Preparation of Accruals
  • Reconciliation of monthly supplier statements to accounts payable ledger
  • Resolving outstanding inaccuracies/discrepancies with supplier statements
  • Maintaining Tax Clearance Cert register
  • Dealing with Ad hoc queries from both internal and external sources
Maintaining Staff Expenses Ledger
  • Processing staff expense claim forms
  • Liaising with staff regarding their claims
Maintaining, PSWT (Professional Services Withholding Tax) Ledger  
  • Input supplier invoices
  • Payment of Suppliers
  • Deduction of Professional Services Withholding Tax
Other Duties
  • Payroll inputs and analysis on a weekly basis
  • Providing relief/cover for other finance posts during holiday periods or whenever appropriate.
  • Project support with streamlining procedures
  • Other Ad hoc duties
Candidates must by the closing date for receipt of applications possess the following as relevant to the role:
  • Enthusiastic and willing to learn
  • Proven track record and at least five years’ experience of carrying out a similar role
  • Ability to build relationships.
  • Ability to work to tight deadlines and multitask. Work well within the accounts team.
  • Proactive in problem resolution. Good time management.
  • Excellent attention to detail.
  • Possess enthusiastic attitude and strong communication skills
  • Ability to work on own initiative while strictly adhering to set rules and procedures
  • Enjoys working in a fast-paced, environment where the focus is on continuous improvement and the challenge to make it better
In addition to your normal duties, you may be required to be flexible and to undertake other duties that may be assigned to you from time to time by your Supervisor
  • Approx. 5 years’ experience working as part of an accounts payable team;
  • Strong IT skills – experience with Agresso Accounting system a strong advantage
  • Proficient in MS Office Suite with strong Excel skill
Project experience an advantage  
Please note: If you are an EU/EEA national, you will be asked to show proof of right to work in Ireland e.g. showing your employer a copy of your passport.
If you are a non-EU/EEA national, you will require current and valid permission to work and reside in the Republic of Ireland. Information on legislation and guides to the procedures in relation to obtaining Green Card Permits, Work Permits, Spousal/Dependent Permits is available on the Department of Jobs, Enterprise, and Innovation website.

The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office