Accounts Payable Assistant – Permanent Contract Job Specification

Job Title & Grade: Accounts Payable Assistant

Reference: RQ807

Closing Date: Wednesday 27th September 2023

Proposed Interview Date: To be confirmed

Informal enquires: Jarlath Beagan jbeagan@peamount.ie

Remuneration: The Salary scale for the post is: Grade IV (CLERICAL) €31,547 – €50,348 Inc LSI

Working Week : The standard working week applying to the post is 35 hours per week in the office setting

Annual Leave : 27 days’ annual leave pro rata

Reporting Relationship : Senior Finance Officer

Purpose of the Post : An Accounts Payable Assistant to join our team on a permanent contract. This role will report into the Senior Finance Officer based in Newcastle. The successful candidate will be responsible for day to day delivery of all account payable services and processes in line with service level agreements & financial controls.

Principal Duties and Responsibilities : Support the Senior Finance Officer in carrying out accounting and financial functions which contributes to the preparation of accurate and timely financial and management information.

Roles & Responsibilities Eligible Criteria : Candidates must demonstrate the following,·

Maintaining Trade Creditors Ledger, including:

Preparing and inputting all purchase invoices onto accounting system
Dealing with Purchase Order queries
Ensuring Invoice/Credit Note authorisation process is adhered too.
Payment of Suppliers both manual/online
Email/Print remittances
Month-End Procedure
Run Reports
Preparation of Accruals
Reconciliation of monthly supplier statements to accounts payable ledger
Resolving outstanding inaccuracies/discrepancies with supplier statements
Maintaining Tax Clearance Cert register
Dealing with Ad hoc queries from both internal and external sources

Maintaining Staff Expenses Ledger

Processing staff expense claim forms
Liaising with staff regarding their claims

Maintaining, PSWT (Professional Services Withholding Tax) Ledger

Input supplier invoices
Payment of Suppliers
Deduction of Professional Services Withholding Tax

Other Duties

Payroll inputs and analysis on a weekly basis
Providing relief/cover for other finance posts during holiday periods or whenever appropriate.
Project support with streamlining procedures
Other Ad hoc duties

Candidates must by the closing date for receipt of applications possess the following as relevant to the role:

Enthusiastic and willing to learn
Proven track record and at least five years’ experience of carrying out a similar role
Ability to build relationships.
Ability to work to tight deadlines and multitask. Work well within the accounts team.
Proactive in problem resolution. Good time management.
Excellent attention to detail.
Possess enthusiastic attitude and strong communication skills
Ability to work on own initiative while strictly adhering to set rules and procedures
Enjoys working in a fast-paced, environment where the focus is on continuous improvement and the challenge to make it better

Flexibility

In addition to your normal duties, you may be required to be flexible and to undertake other duties that may be assigned to you from time to time by your Supervisor

Qualifications

Approx. 5 years’ experience working as part of an accounts payable team;
Strong IT skills – experience with Agresso Accounting system a strong advantage
Proficient in MS Office Suite with strong Excel skill

Project experience an advantage

Please note: If you are an EU/EEA national, you will be asked to show proof of right to work in Ireland e.g. showing your employer a copy of your passport.

If you are a non-EU/EEA national, you will require current and valid permission to work and reside in the Republic of Ireland. Information on legislation and guides to the procedures in relation to obtaining Green Card Permits, Work Permits, Spousal/Dependent Permits is available on the Department of Jobs, Enterprise, and Innovation website.

The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office

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Tanya King

CEO Peamount Healthcare

Tanya has extensive experience working in senior leadership roles in the health service. Following a period as Director of Nursing and Deputy CEO in the Mater Misericordiae University Hospital, her most recent post has been Deputy Chief Nursing Officer in the Department of Health. Tanya has also worked in St Vincent’s University Hospital and the Office of the Director General in the Health Service Executive. Tanya qualified as a nurse, completing a post graduate BNS, Diplomas in Oncology , Quality and Leadership and has an MSc in Healthcare Management. She is a Fellow of the Faculty of Nursing of the Royal College of Surgeons of Ireland. Tanya is committed to ensuring the delivery of high-quality person centered health care and looks to build strong relationships with all stakeholders to deliver innovative and sustainable service improvement.

Catherine Slattery

Director of Rehabilitation Services

Catherine has extensive experience of working in the health and social care sector. She qualified as both a general and psychiatric nurse and worked in the NHS and Ireland in various nursing roles. In the last 14 years she has held a number of senior health and social care positions in the voluntary and community sector. She holds a BA in Psychology, MBA in Health Services Management, post graduate qualification in Risk Management and a black belt in Lean Healthcare. In recent years Catherine’s special interests are in the areas of Rehabilitation and Disability.

Susan Reid

Sue Mitchell

Support Peamount Healthcare

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Elizabeth McGrattan

Director of Nursing and Social Care

Elizabeth has 15 years nursing experience in both the acute, social care, private and community sector. She qualified in general nursing and has worked in various roles including acute respiratory care, disability services and community care.

Elizabeth joined Peamount Healthcare in 2019 as Clinical Nurse Manager in Practice Development and more recently as Quality and Continuous Improvement Manager. Elizabeth was appointed to the role of Director of Nursing and Social Care in April 2023.

Elizabeth holds a BScN in General Nursing from Trinity College Dublin, a Post Graduate Diploma in Adult Respiratory Care from the University of Limerick and is currently undertaking a Post Graduate Diploma in Quality and Safety in Healthcare Management with the Royal College of Surgeons Ireland.

Elizabeth has a special interest in quality and safety and working closely with the nursing and social care teams to ensure positive experiences for all who access services in Peamount Healthcare.